Human Resources

Running a payroll is easy once the department specific rules, employee’s standard wages, and work schedules are defined. The module is designed to process payroll “by exception”. This means that “normal” earnings and withholdings per employee are activated per pay period. Then, only changes to the “normal” activity are entered into electronic timesheets.

Unlimited earnings, benefit and accrual types make it easy to track the level of detail that is needed in a comprehensive Human Resource system.

Separate front office departments can independently enter time and attendance (daily or by cycle) while paychecks and benefits are administered centrally by the back office. 

Changes to employee withholdings and/or benefit plan costs may be entered up to one year in advance, thereby alleviating the crunch time it normally takes to enter changes and calculate paychecks. Mid-period changes to earnings and/or benefits are easily accommodated within a single payroll cycle.

The Human Resources module can simultaneously handle multiple weekly, bi-weekly, monthly, semi-annual, annual, “no-time”, and special user-defined payrolls. 

The system easily manages the needs of school departments including lump sum teacher payrolls, teachers leaving mid-year, substitute teachers requiring scalable rates, balloon payments and accounting for fiscal yearend splits.

Standard features include multiple levels of security controls. Separate security rules for data entry can be defined by position and timesheet group. The system also checks for valid labor distribution accounts, available funds and available leave balances at time of data entry. Security checks at the position, group and account number levels ensure that only designated employees have access to restricted information. 

The module provides a comprehensive set of essential reports and summaries including: calendar of leave usage, timesheet history, employee listings, position listings, detailed check history, leave accruals (cash value) report, encumbrance balances. 

The system allows for customized paycheck layouts, and an ad hoc report/query generator is available to handle special requests.

Benefit Statements  provide analyses of benefit enrollment  for individual employees as well as aggregated data for bargaining units.

Human Resources is designed to easily integrate with other Unified Community modules and 3rd party products. Payroll can import time clock data from external systems, automatically post wages, benefits and encumbrances to the Unified Community General Ledger module, and seamlessly integrate with the  Unified Community Budget and Accounts Payable modules. As needed, the system will generate outside detail invoices, collect payments and issue customer statements. Payroll is also designed to optionally encumber wages and/or benefits, process personnel action forms, and create corresponding withholding vouchers in the Accounts Payable module.

Federal 941 and State and Local filing.

Fully integrated with Affordable Care Act, the HR module provides 1095s to employees via printed copy or email. 

The IRS filing is managed as well, with support engaged in the process through successful filing in the AIR system.